Information for Colonoscopists

Page last updated: 18 November 2019

Combined Colonoscopy and Histopathology Report (PDF 106 KB)

Combined Colonoscopy and Histopathology Report

The National Bowel Cancer Screening Program (Program) is an Australian Government initiative administered by the Commonwealth Department of Health. It aims to help detect bowel cancer early and reduce the number of Australians who die each year from the disease. Measuring the effectiveness of the Program and monitoring its performance relies on voluntary provision of data to the National Cancer Screening Register (NCSR) by health professionals.

This report supports data collection of colonoscopy investigations and the pathology results of biopsies taken at the time of examination. The report has been endorsed through the National Bowel Cancer Screening Program’s Program Advisory Group and by GESA.

The report is available in both hard-copy (paper) and electronic versions. It allows the colonoscopist to generate a partially pre-populated Histopathology Report (patient details, colonoscopist diagnosis and findings), which can be sent to the laboratory with biopsy specimens collected during the colonoscopy procedure.

The electronic version of the report is available on the Program section of the Cancer Screening website. SmartForm technology allows you to complete the report on your computer and submit it to the NCSR online.

Questions about the new report can be sent by email to NBCSP at Department of Health.

Frequently Asked Questions about the Colonoscopy and Histopathology Report

1. Why was the report introduced and combined to include colonoscopy and histopathology reporting in one report?

To improve the collection of colonoscopy and histopathology from colonoscopic biopsy data by simplifying the reporting process. The report collects a more complete set of data for colonoscopic outcomes.

2. Why has a coding system been introduced?

To make it easier to provide the data and provide more complete data in a standardised, consistent format. The system was developed by pathologists and colonoscopists who provide expert advice to the Department of Health on the operation of and improvements to the Program.

3. Has the profession been consulted?

Yes. The colonoscopy component of the report was developed in consultation with colonoscopists, and it was piloted in an operational environment to correct any problems before the report was released for general use. The report has been endorsed by the Gastroenterological Society of Australia (GESA).

4. How do I send the histopathology section of the report to the pathologist?

The paper version of the report has extra copies of page 3 specifically for the pathologist. After you have completed the colonoscopy section of the report, the extra copies of page 3 can be sent to the pathologist with the specimens and any other paperwork. The electronic version of the report allows you to select to print an extra copy of page 3 to be sent to the pathologist with the specimen/s.

5. Can I submit this report electronically?

Yes. You can access the electronic version through the Program website Cancer Screening. The electronic version of the report can be saved, printed and submitted to the NCSR electronically. You can find instructions on using and submitting the electronic version of the forms.

6. Can I save the electronic version of the report with common information recorded (e.g. your name and provider number) and reuse the report?

No. At this time you need to download a new report each time you wish to lodge information with the NCSR.

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